Rockaway Township PAL - By-laws

 

THE CHIEF JOSEPH W. ALBENSI POLICE ATHLETIC LEAGUE OF ROCKAWAY TOWNSHIP BY‐LAWS

 

ARTICLE I

Organization

Section 1.1 ‐ Name:

This organization shall be known as "The Chief Joseph W. Albensi Police Athletic League

of Rockaway Township" or the P.A.L.

Section 1.2 ‐ Object and Purposes:

The object and purposes of the P.A.L. are to provide and maintain a means and method

for the exchange of ideas, experience and information on youth problems, their causes and

treatment; to study method and procedures necessary to develop a constructive program with

a goal towards solving youth problems, to promote competition in the field of sports and

related for the advancement of sportsmanship and citizenship, and to be a constructive force in

the interest of youth and the promotion of friendly and cooperative relationship between

Board Members and membership.

The P.A.L. of Rockaway Township will conduct a program for the education, prevention,

diagnosis and treatment of delinquency and youth problems through its police department or

any agency operating a recreation program for youth sponsored by its police department.

 

ARTICLE II

Members & Rules

Section 2.1 ‐ Membership:

Individuals who meet the criteria of each activity are eligible to become P.A.L. members

and participate. In addition, the Township Mayor, Chief of Police and a liaison from the

Township Council shall automatically be members of the P.A.L

 

Section 2.2 ‐ Adult Members

Individuals 18 or over shall be eligible to be a P.A.L. adult member.

Section 2.3 ‐ Rules and Regulations:

Adult members in good standing shall be subject to the following rules and regulations.

1. Individual adult membership dues and other assessments shall be determined by

the Board of Trustees.

2. Annual membership dues are due on January 1st of each year.

3. The annual fiscal year shall commence on January 1st of each year.

4. Members:

a. Anyone may attend and participate in the P.A.L.

b. Voting Rights for Members:

i. Members shall have one vote each for all matters that require a

vote of the general membership.

 

ARTICLE III

 

Board of Trustees/Officers

Section 3.1 ‐ Board of Trustees/Officers:

The Board of Trustees shall consist of up to 10 members, shall be elected by the general

membership by plurality vote of the members in attendance at meeting called for such

purpose, and shall be elected for a term of 2 years.

The officers of the P.A.L. Board of Trustees shall consist of a President, up to three (3)

Vice Presidents, Secretary, Treasurer, Historian, Director, Assistant Director, and Financial

Advisor.

Section 3.2 ‐ Term of Office:

The President, Vice‐Presidents, Secretary, Historian, and Treasurer shall be elected from

the Board of Trustees for a term of two years and shall serve until their successors are elected.

Section 3.3:

The Director and Assistant Director shall be appointed by the Chief of Police.

 

Section 3.4:

The Financial Advisor shall be appointed by the President with the approval of a

majority of the Board of Trustees.

 

ARTICLE IV

 

Elected Officers

Section 4.1 ‐ Eligibility

Any adult member in good standing of the P.A.L. who meets the following requirements

shall be considered an eligible candidate for elected office.

1. Except for the initial Board of Trustees, all officers must be a member of the

P.A.L. for a minimum of one year.

2. Each officer must attend at least 80% of all regularly scheduled meetings per

year.

 

ARTICLE V

 

Responsibilities of Officers

Section 5.1 ‐ President

The President shall preside at all meetings and the Board of Trustees sessions, appoint

committees, call special meetings, execute and act as liaison between the Township and the

P.A.L., support the By‐Laws of the State and National P.A.L.

Section 5.2 ‐ First Vice President

The First Vice President shall act as chairman of the Finance and Budget Committee. In

the absence of the President, the First Vice President shall perform the duties of the President.

The First Vice President will perform any other reasonable duties as deemed necessary by the

President.

Section 5.3 ‐ Second Vice President

The Second Vice President shall act as chairman of the Membership Committee, shall be

in charge of obtaining all necessary insurance coverage's, and will perform any other

reasonable duties as deemed necessary by the President.

 

Section 5.4 ‐ Third Vice President

The Third Vice President shall act as chairman of the By‐Laws Committee and will

perform any other reasonable duties as deemed necessary by the President.

Section 5.5 ‐ Secretary

It shall be the duty of the Secretary to keep a record of the proceedings of all P.A.L.

Board of Trustees and general membership meetings. The Secretary will also be responsible for

the recording of attendance at each meeting.

It shall also be the duty of the Secretary to send all notices of all meetings and to

perform other duties as deemed necessary by the President.

Section 5.6 ‐ Treasurer

It shall be the duty of the Treasurer to collect all dues and assessments, to act as

custodian of all P.A.L. funds, to make reports, in writing, at all monthly meetings of the P.A.L.

The Treasurer shall prepare an annual report and submit it to the Board of Trustees at the

March meeting, The Treasurer will perform any other reasonable duties as deemed necessary

by the President.

Section 5.7 ‐ Historian:

It shall be the duties of the Historian to keep and maintain permanent records of the

history of the P.A.L.

Section 5.8 ‐ Director

It shall be the duty of the Director to act as the administrator of the P.A.L. to coordinate

all public relations, sports programs, and social events. The Director will also work with coaches

of athletic events and submit a yearly budget to the Board of Trustees. The Director will also

assist the First Vice President on the finance and budget committee and perform any other

reasonable duties as deemed necessary by the President.

Section 5.9 ‐ Assistant Director:

It shall be the duty of the Assistant Director to perform all duties assigned to him by the

Director.

 

Section 5.10 ‐ Financial Advisor:

The Financial Advisor is to work with the Treasurer, to ensure all federal and state forms

for employees are completed and filed, to prepare any necessary paperwork required by state

and federal agencies for non‐profit organizations, and to prepare the financial report for the

annual external audit.

 

ARTICLE VI

 

Nominations and Elections

Section 6.1 ‐ Nominating Committee:

The Nominating Committee will be selected by the President at the first Board of

Trustees' meeting of each even year. The Nominating Committee shall consist of three (3)

members, no more than two (2) members from the existing Board of Trustees with the balance

to be from the general membership. It shall be the duty of the Nominating Committee to verify

the eligibility of each candidate being considered for an elected position. One candidate for

each office shall be nominated by the committee and presented to the Board of Trustees at the

March meeting.

Section 6.2 ‐ Nomination From the Floor:

Nominations by members of the general membership may be made at the April

meeting. All candidates must meet eligibility requirements as described in Article II.

Section 6.3 ‐ Elections:

Officers of the P.A.L. shall be elected at the April Board of Trustees business meeting on

even numbered years. In the event that an election cannot be held for any unforeseen reason,

elections will be held at the May meeting. Voting shall be by secret ballot in the event of a

contest, majority vote shall elect.

Section 6.4 ‐ Vacancy:

In the event of a vacancy in any elected office, the President shall fill the vacancy from

voting members in good standing, with two‐thirds (2/3) approval from the members of the

Board of Trustees present. The vacancy shall be filled until the expiration of said term.

6

If an officer fails to perform their assigned duties or fails to attend three (3) consecutive

meetings without a valid reason approved by the Board of Trustees the office shall be declared

vacant.

 

ARTICLE VII

 

Meetings

Section 7.1 ‐ Meetings:

The monthly meetings of the P.A.L. Board of Trustees shall be held on the second

Wednesday of each month at a designated place suggested by the Board of Trustees. There

shall be ten monthly meetings per fiscal year. Meetings of the general membership shall be

held as necessary and as called by the Board of Trustees. Board of Trustee meetings shall be

open to the general membership, although the Board may go into executive session to discuss

items such as contract negotiations, litigation, employee matters, or any item deemed to be

protected by the attorney‐client privilege.

Section 7.2 ‐ Quorum:

To constitute a quorum of the general membership, a minimum of 25% of the general

membership must be present.

To constitute a quorum of the Board of Trustees, fifty percent plus one (50% + 1) of

currently eligible voting board members must be present.

Section 7.3 ‐ Notice of Meetings:

All Board Members shall be sent notices of the Board of Trustee's monthly meetings at

least one week before the meeting date. General members may be notified verbally of Board

meetings and general membership meetings.

Section 7.4 ‐ Parliamentary Procedure:

Parliamentary procedure, according to Robert's Rules of Order (newly revised) shall

prevail at all meetings.

 

 

ARTICLE VIII

 

Committees

Section 8.1 ‐ Standing Committees:

1. Activity Committee. The Activity Committee shall consist of the P.A.L. Director,

Assistant Director and other community program liaisons as designated by the Board. The

Committee shall establish policies, rules, orders, regulations and procedures for all P.A.L.

activities. The P.A.L. Director shall be the committee chairman.

2. Finance and Budget Committee. This committee shall in consultation with the P.A.L.

Director and Treasurer prepare and submit an annual budget to the Board of Trustees at the

January meeting. The Finance and Budget Committee shall consist of the First Vice President,

the Treasurer, and Director. The First Vice President shall be chairman of this committee.

3. Membership Committee. The Chairman of the Membership Committee shall be

advised of all applications for membership to the P.A.L. The Director shall confer with the

Chairman to determine applicants' eligibility. It shall be the duty of the Membership

Committee to promote and solicit new active members to continue the aims, goals, and ideals

of P.A.L. The Second Vice President shall be the Chairman of the Membership Committee.

4. Constitution and By‐Laws Committee. This committee shall review and make

recommendations to the Board of Trustees as deemed necessary. The Third Vice President

shall be the Committee Chairman.

5. Special Committees. The President shall, with the approval of the Board of Trustees,

appoint special committees as the need arises, to carry out specific tasks to make the P.A.L.

more effective. At the completion of its assigned tasks, the special committee will

automatically cease to exist.

 

ARTICLE IX

 

Misconduct

Section 9.1 ‐ Board of Trustees:

Any member of the Board of Trustees who sees or knows of misconduct of another

Board of Trustee Member as it directly relates to the P.A.L. may ask for a hearing by the Board

of Trustees to determine what, if any, action shall be taken against that Board Member.

 

Section 9.2 ‐ General Membership:

Any member who sees or knows of any misconduct of a member as it directly relates to

the P.A.L. may ask for a hearing before the Board of Trustees to determine what, if any, action

shall be taken against that member.

Section 9.3 ‐ Hearing:

1. Hearings shall involve only the Board of Trustee Members, with the President

presiding over the hearing, unless the President is the accursed, in which case the Vice

President with the most seniority shall preside. The accused may be represented by counsel.

2. A two‐thirds (2/3) vote by the entire Board of Trustees eligible to vote, must be

rendered before disciplinary action can be taken.

 

AMDENDMENT TO THE CHIEF JOSEPH W. ALBENSI

POLICE ATHLETIC LEAGUE OF

ROCKAWAY TOWNSHIP

BY‐LAWS

The following paragraphs are herby added to the By‐Laws of the Chief Joseph W. Albensi

Police Athletic League of Rockaway Township adopted November 3, 1999.

 

ARTICLE X

 

Amendments to By‐Laws

The By‐Laws may be altered, amended or repealed and new By‐Laws, not inconsistent

with any provision of the Certificate of Incorporation or of any statute, may be adopted by the

affirmative vote of a majority of the entire Board of Trustees at any meeting thereof. Notice of

the proposal to amend, repeal or adopt By‐Laws shall be included in the notice of any meeting

of the Board of Trustees at which such action shall be taken.

 

ARTICLE XI

 

Dissolution

Upon dissolution of the corporation, the board of trustees shall, after paying or making

provision for the payment of all the liabilities of the corporation, dispose of the remaining

assets of the corporation exclusively for one or more exempt purposes, within the meaning of

Section 501(c)(3) of the Internal Revenue Code, or shall distribute the same to the Federal

Government, or to a state or local government for a public purpose. Any such assets not so

disposed of shall be disposed of by order of the Superior Court of the State of New Jersey in the

judicial district where the principal office of the corporation is then located, exclusively for such

purpose or to such organizations organized and operated exclusively for such purposes as said

court shall determine.

 

Mailing Address:

P.O. Box 77 Hibernia, NJ 07842